Ready-to-Use Prompt Templates: Copy-Paste AI Templates for Every Business Function

Getting started with Large Language Models shouldn’t require a degree in prompt engineering. While understanding the principles behind effective prompting makes you more capable, you don’t need to master the theory before you start seeing results. That’s where ready-made prompts come in.

This collection provides copy-paste prompt templates organized by business function. Each template uses a simple fill-in-the-blank format, allowing you to customize them for your specific needs without starting from scratch. Whether you’re generating marketing content, analyzing customer feedback, or drafting technical documentation, these LLM prompt templates will accelerate your workflow.

Why Ready-Made Prompts Matter

The gap between “I have access to an LLM” and “I’m getting consistent, valuable results from an LLM” is wider than most people expect. Poor prompts produce vague, generic, or off-target outputs. Well-structured prompts deliver precise, actionable results every time.

Ready-to-use prompts solve three critical problems:

Time to Value: Start getting results immediately instead of spending hours learning prompt engineering fundamentals
Consistency: Standardized templates ensure repeatable quality across your team
Best Practice Adoption: These templates incorporate proven techniques like role assignment, context provision, and format specification

Think of these AI prompt templates as your scaffolding—they provide structure while you focus on the content that matters to your business.

How to Use These Templates

Each template in this guide uses angle brackets < > to indicate fields you should customize. Here’s how to work with them:

Basic Usage:

Copy the entire prompt template
Replace each <placeholder> with your specific information
Paste into your LLM of choice (ChatGPT, Claude, Gemini, etc.)
Review and refine the output as needed

Example Transformation:

Template:

Create a content marketing strategy for <business> targeting <persona>

Customized:

Create a content marketing strategy for a B2B SaaS company selling project management tools targeting IT directors at mid-size enterprises

Pro Tip: Save your most frequently used customized prompts in a document for quick access. The more specific your replacements, the better your results.

Marketing & Content Creation Templates

1. Strategic Content Plan

You are a content strategist with expertise in <industry>.

Task: Develop a 90-day content marketing plan for <business>.

Context:
- Target audience: <persona>
- Primary challenge they face: <challenge>
- Our unique advantage: <USP>
- Preferred content channels: <channels>

Format: Provide a table with columns for Week, Content Type, Topic, Channel, and Goal. Follow with 3 specific content ideas for the first month with headlines and brief outlines.

When to Use: Quarterly planning, content calendar development, aligning marketing with business objectives.

2. Social Media Campaign

Create a 2-week social media campaign for <business> promoting <product/service>.

Audience: <persona> who struggle with <challenge>
Platform: <platform>
Brand voice: <voice description>
Campaign goal: <goal>

Provide:
- 10 post ideas with full copy
- 3 visual concepts described in detail
- Suggested posting schedule
- Engagement tactics for each post

When to Use: Product launches, seasonal campaigns, brand awareness initiatives.

3. Email Nurture Sequence

You are an email marketing specialist. Design a 5-email nurture sequence for <business>.

Subscriber context: They downloaded <lead magnet> because they're interested in solving <problem>

Our solution: <product/service> which provides <key benefit>

For each email provide:
- Subject line (with A/B test alternative)
- Preview text
- Email body (300-400 words)
- Call-to-action
- Timing relative to previous email

When to Use: Lead nurturing, onboarding sequences, re-engagement campaigns.

4. SEO-Optimized Blog Post

Write a comprehensive blog post about <topic> for <target audience>.

Target keyword: <keyword>
Secondary keywords: <keyword list>
Current ranking competitors are covering: <competitor angles>
Our unique angle: <differentiation>

Structure:
- Engaging headline with keyword
- 1500-2000 words
- 5-7 H2 sections
- Actionable takeaways
- Internal link opportunities to <related topics>
- Meta description (150 characters)

When to Use: Content creation, SEO strategy, thought leadership development.

5. Value Proposition Refinement

You are a positioning strategist. Help me refine the value proposition for <product/service>.

Current description: <current value prop>

Context:
- Target customer: <persona>
- Their primary pain point: <problem>
- How we solve it: <solution mechanism>
- Competitors positioning: <competitor approaches>
- Price point relative to alternatives: <pricing context>

Provide:
- 3 alternative value proposition statements
- Comparison of strengths/weaknesses for each
- Recommended messaging hierarchy
- Suggested proof points to support each claim

When to Use: Website copy, pitch decks, positioning workshops, messaging refinement.

Customer Service & Support Templates

6. Support Response Generator

You are a customer support specialist for <company> known for <brand personality traits>.

Generate a response to this customer inquiry:
"<customer message>"

Context about the customer:
- Account type: <customer tier>
- History: <relevant background>
- Current situation: <context>

Response should:
- Acknowledge their specific concern
- Provide clear next steps
- Maintain our <tone> brand voice
- Include relevant help documentation links
- Set appropriate expectations for resolution

When to Use: Scaling support responses, training support teams, maintaining consistent voice.

7. FAQ Generator

Create a comprehensive FAQ section for <product/service>.

Based on:
- Common customer questions about: <topic areas>
- Typical user journey: <user path>
- Known pain points: <friction areas>
- Support ticket themes: <common issues>

Format: Provide 15 question-answer pairs organized into 3 categories. Each answer should be 50-75 words, use plain language, and include a specific next action when applicable.

When to Use: Documentation development, self-service resource creation, reducing support volume.

8. Customer Feedback Analysis

You are a customer insights analyst. Analyze this collection of customer feedback:

<paste feedback data>

Identify:
- 5 most common themes (with frequency estimates)
- Sentiment breakdown (positive/neutral/negative)
- Actionable insights for product team
- Urgent issues requiring immediate attention
- Emerging patterns that might indicate future trends

Format findings as an executive summary followed by detailed analysis with supporting quotes.

When to Use: Product planning, customer experience improvement, reporting to stakeholders.

Sales & Business Development Templates

9. Personalized Sales Outreach

You are a sales development representative for <company> selling <product/service>.

Craft a personalized outreach email to:

Prospect: <name>, <title> at <company>
Research findings: <what you learned about them/their company>
Relevant trigger event: <recent news/change/challenge>
How we can help: <specific value proposition>

Email should:
- Reference specific research in opening line
- Connect their situation to a success story from <similar customer>
- Include one clear, low-friction call-to-action
- Be under 150 words
- Avoid salesy language

When to Use: Cold outreach, account-based marketing, relationship building.

10. Discovery Call Preparation

Prepare a discovery call framework for <prospect company> in <industry>.

What we know:
- Company size: <employee count / revenue>
- Current challenge: <problem indication>
- Tech stack: <known tools>
- Decision timeline: <urgency level>

Provide:
- 10 open-ended discovery questions organized by topic area
- Potential objections and response frameworks
- Success metrics to explore
- Red flags to listen for
- Next step options based on likely scenarios

When to Use: Sales call preparation, qualification frameworks, sales team training.

11. Proposal Executive Summary

Write an executive summary for a proposal to <client company>.

Project: <brief description>
Client's stated goals: <objectives>
Our approach: <methodology>
Timeline: <duration>
Investment: <budget range>
Expected outcomes: <measurable results>

Summary should:
- Open with their business challenge
- Position our solution as strategic, not tactical
- Highlight risk mitigation
- Include 3-4 quantified success metrics
- End with clear next steps
- Be exactly 1 page (approximately 300 words)

When to Use: Proposal development, stakeholder communication, executive briefings.

Product & Project Management Templates

12. User Story Generation

You are a product manager. Create detailed user stories for <feature/capability>.

Context:
- User persona: <persona description>
- Problem being solved: <user need>
- Current workaround: <existing behavior>
- Success criteria: <definition of done>

For each story provide:
- User story in standard format (As a... I want... So that...)
- Acceptance criteria (Given/When/Then format)
- Edge cases to consider
- Dependencies on other features
- Estimated complexity (S/M/L)

Generate 5-7 stories covering the complete feature.

When to Use: Sprint planning, backlog refinement, requirements documentation.

13. Technical Documentation

Create user-facing documentation for <feature/API/tool>.

Audience: <user technical level>
Purpose: <what users need to accomplish>

Include:
- Overview (what it does and why it matters)
- Prerequisites
- Step-by-step implementation guide
- Code examples for <language/framework>
- Common troubleshooting scenarios
- Best practices
- Related resources

Tone: Clear and instructive without being condescending. Assume intelligence but not prior knowledge.

When to Use: Feature releases, developer documentation, knowledge base creation.

14. Project Status Report

You are a project manager. Generate a status report for <project name>.

Current data:
- Timeline status: <on track / X days behind / ahead>
- Budget status: <% utilized>
- Completed this period: <accomplishments>
- Planned for next period: <upcoming work>
- Blockers: <current issues>
- Risks: <potential problems>

Format as:
- Executive summary (3-4 sentences)
- Status indicators table (scope, schedule, budget, quality, risks)
- Key accomplishments with business impact
- Upcoming milestones
- Issues requiring escalation with recommended actions

When to Use: Stakeholder updates, recurring reporting, executive communication.

Technical & Development Templates

15. Code Review Request

You are a senior software engineer. Review this code for <purpose/functionality>:

<paste code>

Context:
- Language/framework: <technology>
- Performance requirements: <constraints>
- Security considerations: <requirements>
- Team coding standards: <link or description>

Evaluate:
- Correctness and logic
- Performance implications
- Security vulnerabilities
- Code maintainability
- Test coverage gaps
- Alignment with best practices

Provide specific, actionable feedback with examples where applicable.

When to Use: Pull requests, code quality improvement, mentoring junior developers.

16. Bug Report Analysis

Analyze this bug report and provide a structured assessment:

<paste bug report>

System context:
- Environment: <production/staging/development>
- Version: <software version>
- Affected users: <scope>
- Related systems: <dependencies>

Provide:
- Severity classification with justification
- Likely root cause hypotheses (ranked by probability)
- Immediate workaround options
- Recommended investigation steps
- Similar historical issues (if patterns exist)
- Estimated resolution complexity

When to Use: Bug triage, incident response, technical debt assessment.

17. API Design Specification

You are an API architect. Design a RESTful API specification for <use case>.

Requirements:
- Primary operations: <CRUD or specific actions>
- Data entities: <objects being managed>
- Authentication: <auth approach>
- Expected volume: <requests per day/hour>
- Consumer types: <internal/external/partner>

Provide:
- Endpoint structure with HTTP methods
- Request/response JSON schemas
- Error response formats
- Rate limiting recommendations
- Versioning strategy
- Example curl commands for primary use cases

When to Use: API planning, integration design, technical specifications.

Analysis & Research Templates

18. Competitive Analysis

Conduct a competitive analysis of <competitor> relative to <our company>.

Focus areas:
- Product/service: <specific offering>
- Target market: <segment>
- Pricing strategy
- Marketing approach
- Strengths and weaknesses
- Market positioning

Sources to consider: <website, public filings, reviews, social media>

Deliver:
- Feature comparison table
- Pricing analysis
- Positioning statement comparison
- Their likely strategy
- Our differentiation opportunities
- Recommended responses to their strengths

When to Use: Strategic planning, product development, market positioning.

19. Data Interpretation

You are a data analyst. Interpret these findings:

<paste data/metrics>

Business context:
- What we're measuring: <metrics>
- Why it matters: <business goal>
- Benchmark expectations: <targets or industry standards>
- Recent changes: <relevant context>

Provide:
- Key takeaways (top 3 insights)
- Trend analysis
- Anomalies or surprises
- Correlations worth investigating
- Recommended actions based on findings
- Suggested metrics to track moving forward

When to Use: Performance reviews, experiment analysis, business intelligence.

20. Meeting Summary & Action Items

Summarize this meeting transcript and extract action items:

<paste transcript or notes>

Meeting context:
- Purpose: <meeting goal>
- Participants: <attendees and roles>
- Key decisions needed: <decision points>

Provide:
- Executive summary (3-4 sentences)
- Decisions made with rationale
- Action items table (Task, Owner, Due Date, Dependencies)
- Open questions requiring follow-up
- Key discussion points for documentation
- Recommended next meeting agenda items

When to Use: Meeting documentation, team alignment, accountability tracking.

Customization Tips: Making Templates Your Own

While these ready-made prompts work well out of the box, strategic customization amplifies their effectiveness:

Add Industry-Specific Context

Generic: You are a marketing strategist Enhanced: You are a healthcare SaaS marketing strategist with expertise in HIPAA-compliant communications

Industry-specific framing produces outputs that account for regulatory requirements, industry terminology, and sector-specific best practices.

Specify Output Constraints

Adding constraints prevents rambling and ensures usable outputs:

Word count limits: “in 150 words or less”
Format requirements: “as a bulleted list” or “in table format”
Tone specifications: “professional but conversational” or “technical and precise”
Audience level: “for C-level executives” or “for junior team members”

Include Examples When Possible

The “few-shot prompting” technique dramatically improves output quality. Add 1-2 examples of desired output:

Generate product descriptions following this format:

Example:
[Product Name]: [One-sentence hook]
Key Benefits: [3 bullet points]
Best For: [Target user description]

Now create descriptions for: <your products>

Build Iteration Into Your Workflow

No prompt is perfect on the first try. Develop a refinement pattern:

Initial prompt: Get a baseline output
Analyze gaps: What’s missing or off-target?
Refined prompt: Add specificity addressing gaps
Iterate: Repeat until you have a consistently effective template

Save your refined versions for future use.

Combine Templates for Complex Tasks

Complex projects often require multiple templates in sequence:

Start with Competitive Analysis template to understand the landscape
Use Value Proposition Refinement to define positioning
Apply Strategic Content Plan to build execution roadmap
Implement SEO-Optimized Blog Post for individual content pieces

Chaining templates creates comprehensive workflows beyond what individual prompts can achieve.

From Templates to Mastery: The LLM Adventure Connection

These ready-to-use prompts will accelerate your immediate productivity, but understanding why they work unlocks exponentially greater capability. That’s where LLM Adventure comes in.

LLM Adventure teaches prompt engineering fundamentals through interactive gameplay. You’ll learn:

Role Assignment: Why “You are a [role]” dramatically improves output quality
Context Provision: How background information focuses LLM responses
Format Specification: The power of defining output structure upfront
Chain-of-Thought Prompting: Encouraging step-by-step reasoning for complex tasks
Iterative Refinement: Systematic approaches to improving prompts

The templates in this guide incorporate these techniques. LLM Adventure explains the principles, turning you from a template user into a prompt craftsperson who can create custom templates for any business need.

Think of it this way: These templates are your fish. LLM Adventure teaches you to fish.

Beyond One-Size-Fits-All: Custom Prompt Development

While these LLM prompt templates cover common business functions, your unique challenges may require custom solutions. Far Horizons specializes in building production-ready AI systems tailored to specific business contexts.

When to Consider Custom Prompt Development:

You’re building AI features into your product
You need prompts that interface with your specific data structures
You’re processing sensitive information requiring specialized handling
You want to encode proprietary methodologies into prompt templates
Your team needs training on adapting these frameworks to your domain

Our LLM Residency program embeds AI expertise directly with your team for 4-6 week sprints, building production systems while upskilling your people. We don’t just hand over prompts—we architect complete solutions with evaluation frameworks, version control, and continuous improvement processes.

From Template to Production System:

Discovery: Understand your specific use case and success metrics
Prototype: Develop custom prompt templates aligned with your workflow
Evaluation: Test against real-world scenarios with quantitative benchmarks
Integration: Connect prompts to your existing tools and data sources
Iteration: Refine based on production performance data
Handoff: Transfer complete knowledge to your team for ongoing management

This systematic approach—what we call “innovation engineered for impact”—ensures AI implementations that work reliably in production, not just in demos.

Start Using These Prompt Templates Today

You now have 20 ready-to-use prompts covering marketing, customer service, sales, product management, technical development, and analysis. Each template provides immediate value while teaching prompt engineering principles through practical application.

Your Action Plan:

Identify the 3 templates most relevant to your current work
Customize them with your specific context
Test them with your LLM of choice
Refine based on results
Share effective templates with your team
Explore LLM Adventure to understand the principles behind effective prompting

These AI prompt templates represent starting points, not final destinations. As you use them, you’ll develop intuition for what makes prompts effective in your specific context. That’s when the real productivity gains begin.

Get in Touch

Building production AI systems requires more than good prompts—it demands systematic approaches to evaluation, integration, and continuous improvement.

Ready to move beyond templates? Contact Far Horizons to discuss custom AI implementation for your business.

Want to master prompt engineering? Try LLM Adventure to learn the principles that make these templates work.

Looking for more resources? Explore our Field Lab to see how we’ve applied AI across industries and continents.

Far Horizons is a post-geographic AI consultancy specializing in LLM implementation and systematic innovation. We combine cutting-edge technical expertise with proven engineering discipline to deliver AI solutions that work the first time, scale reliably, and create measurable business impact.